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Search Strategies

  1. Search Fields
  2. Search Filters
  3. Operators
  4. Order of Displayed Results
  5. Search Term Highlighting
  6. Case Sensitivity

1. Search Fields

Keyword or file number

Keywords can be located in any of the metadata of the file, including Title, Description, Author, and Categories. If you enter a file number, you will receive a result of the file or collection associated with that number.

If you search on multiple words, for example:

Hepatocellular carcinoma

your results will return items that include the words hepatocellular orcarcinoma.

In order to force a phrase search, you will want to use the Exact search option from the drop-down to the right of the field. If the term above is searched with the Exact option selected, only results that include the phrase

"Hepatocellular carcinoma"

will be returned to the user.

Title of file

Title information should be entered in the "Title of File" field.

If you search on multiple words, for example:

Hepatocellular carcinoma

your results will return items that include the words hepatocellular or carcinoma.

In order to force a phrase search, you will want to use the Exact search option from the drop-down to the right of the field. If the term above is searched with the Exact option selected, only results that include the phrase

"Hepatocellular carcinoma"

will be returned to the user.

Name of Contributor

Authors or contributor names may be entered in this field, one at a time. Characters not falling in the English alphabet cannot be searched, and authors with multiple parts in the last name may be used searching the full name. If searching on a first name, please enter the full first name instead of using initials.

If you search on a name, for example:

Peter Smith

your results will return items that include the names Peter or Smith.

In order to search the full name, you will want to use the Exact search option from the drop-down to the right of the field. If the term above is searched with the Exact option selected, only results that include the name

"Peter Smith"

will be returned to the user.

2. Search Filters

Category

You may select a category from the Category dropdown menu provided, which will limit your results to only files and collections that are tagged within that Category.

Date Range

You may specify a date range to only receive results that were uploaded/created within that date range.

Simply click on the text box, and select from the calendar the From and To dates.

You may also type in dates into the boxes by using the format MM/DD/YYYY.

Image Types

The default search will cover all types of assets: individual pages/slides within files, full files and collections. If you would like to limit your results to any subset of pages/slides, files and collections, simply check the required boxes and run your search.

3. Operators

You may use specific operators within the Keywords or Title field to increase the accuracy of your search:

The "OR" operator returns results that include either of your search terms and is not case-sensitive, for example:

Hepatocellular OR carcinoma will return results that include the word Hepatocellular or the word carcinoma.
(Note that the default between words is OR)

The "AND" operator returns results that include both of your search terms and is not case-sensitive, for example:

Hepatocellular AND carcinoma will return results that include both the word Hepatocellular and the word carcinoma.

4. Order of Displayed Results

Search results are listed in order of 'relevance' as determined by two factors:

  • Frequency of search term - those results with a greater frequency of the search term(s) will be listed first
  • Location of search term - those results with the search term listed in the title will be listed first, then the category, then the descriptive text

5. Search Term Highlighting

Search terms are highlighted in yellow in the search results page, in the fields of Title, Description and Author.

For example, an Exact search on Hepatocellular carcinoma will highlight instances of the phrase "Hepatocellular carcinoma", as well as any uses of the words hepatocellular or carcinoma.

6. Case Sensitivity

All searches are case-insensitive, meaning the same results will be reached by searching:

Hepatocellular Carcinoma and hepatocellular carcinoma